At Dove House Hospice Ltd trading as Your Charity Lottery, the protection of personal data is of paramount importance. We pride ourselves on being open and transparent with you about how your information is used and the processes we adopt to ask for financial support.
The way we ask for and use information is governed by the laws, codes and guidance laid out by the data Protection Act 1998, the Privacy and Electronic Communication Regulations 2003, the Fundraising Regulator and the General Data Protection Regulations, due to be law on 25th May, 2018. Our intention is not only be to compliant but also user friendly to ensure our supporters only receive the information they are interested in.
Also mentioned within this policy are some of the rights you have in relation to your personal data. Finally, there is a section about cookies – what they are and how to get rid of them if you don’t want them.
If you have any questions relating to how we handle your personal data to administer the draw, please email email@example.com
Why we collect information
We collect information from you for the following purposes:
To provide our services to you, including draw and donation facilities
To administer user records
To process transactions between us including the purchase of tickets to the draw
To arrange for fulfilment of prizes
Where you opt in to receiving news and fundraising updates by email
To build a relationship with you as we value your support
Communicate with you in accordance with your preferences
Cookies and sessions
What is a cookie or session? A cookie is a text string of information that a website transfers to the cookie file of the browser on your computer’s hard disk (or the memory of your mobile device) so that the website can remember who you are. A cookie will typically contain the name of the domain from which the cookie has come, the ‘lifetime’ of the cookie, and a value, usually a randomly generated unique number.
To find out more about cookies, what they are used for and how to remove them, please visit the Interactive Advertising Bureau Europe’s website at www.allaboutcookies.org.uk/cookies.
What information we collect
The type and quantity of information we collect and how we use it depends on why you are providing it. Typically this may include:
Your contact details
Your data of birth
Your bank or credit card details (please note these are destroyed after use and are not stored)
Where it is appropriate we may also ask for:
Your account details
How you heard about the event/activity/charity
Why you chose to support the beneficiary charity (this will never be a mandatory field)
We may also use your personal information to detect and reduce fraud and credit risk.
Who we disclose your personal data to
We will not disclose your personal information to anyone save for the following purposes:
With your permission, we will share your data with the beneficiary charity you are supporting for news and fundraising updates from them. To opt out contact us on 0330 300 1500 or email firstname.lastname@example.org.
We will disclose your personal data to law enforcement agencies or regulatory bodies if we believe that you are involved in any illegal or harmful conduct or we are required to do so by law or believe that such action is necessary to:
Comply with law or with legal process
Protect and defend our rights and property or that of our customers
Protect against abuse, misuse or unauthorised use of our website
Protect the personal safety or property of our customers or the public
We may employ other companies from time to time to provide services for us, including for example, processing of payments in order for us to be able to provide our services to you. These companies have access to the personal information needed to perform their functions and not for any other purposes and are bound by confidentiality agreements not to disclose any information for any other purpose.
If at any time we wish to disclose your personal data in circumstances other than those detailed, we will always obtain your consent before doing so.
We will not sell your data.
Your rights in relation to your personal data
You can request to access the data we keep on you at any time. To access this information we will require proof of identity. Please contact 01482 785781 or email email@example.com to discuss your requirements. We will respond to all requests within 28 days.
If you believe that any of your personal data held by us is incorrect then you can contact us to amend your personal data. You can also request that we delete some or all of your personal data which we will do on your request save where we are required by law to keep records.
Our safe keeping of your data
Your data is kept securely at all times to protect from unauthorised access or from accidental loss or corruption. The details held on databases are only accessible to appropriately trained staff and volunteers. Only those who need to access this information as an essential part of their role have access. All access is tracked through individual log-ins. Our databases are held on secure servers and information is routinely monitored.
If a third party supplier is used we will ensure that their data collection is at the same level of security as ours and keeps your details safe. We will ensure there is a secure transfer of data to and from a third party (ie; password protected downloads of emails) and we will ensure we know how the data is being disposed after use. We will not enter into any agreements with third parties should we feel their approach to using data is less stringent than our own. Please note that our storage of your personal data is incidental to our provision of service to you and does not absolve you of your responsibility to back up your important information.
How to unsubscribe
We are committed to protecting the privacy of participants. Personal information that is collected from participants is used lawfully in accordance with Data Protection Act 1988. As well as processing your Draw entries, Your Charity Lottery and the beneficiary charity/society may also use your information to contact you with news and fundraising updates. In providing your information to us, you consent to us, or the beneficiary charity/society using your information for these purposes. If you do not wish to be contacted in this way, please email us at firstname.lastname@example.org.
By using this site you consent to our collection and use of your personal data for the purposes set within this policy.
If you have any questions regarding your personal data, please contact us at email@example.com or 0300 330 1500.
Need help? Don't hesitate to contact us
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Freephone: 0808 8020 133
Please note that your payment has been processed by Capen Ltd Trading as Zaffo.com and your bank statement will include the following information “Zaffo.com-ZaffoCharity 0203 096 6265”